What goes in the MIS
Most monthly packs built from Tally cover the same ground, and the daily flash is a one-page subset of it:
- Sales by branch, item group, party and salesperson, month to date and against last year.
- Collections and debtors ageing — outstanding by party in 0–30, 31–60, 61–90 and 90+ day buckets, and days sales outstanding.
- Purchases and creditors, with payables ageing.
- Expenses by ledger group and cost centre against budget.
- Profit and loss by month, and by branch or cost centre where the books are kept that way.
- Cash and bank balances, with the month's movement.
- Stock summary and slow-moving items where inventory is maintained in Tally.
- GST output and input by period and GSTIN, taken from the books already kept — reporting only, never filing.
Agree the list once. The point of automating is that the pack looks the same every month.
Getting the data out of Tally
Tally offers exports of its ledgers, vouchers, stock items and cost centres, and a data interface that a reporting tool can pull from on a schedule. Either way the result is a set of ordinary tables — a voucher table with date, party, item, quantity and amount; a ledger table with groups; a party master; a stock master. A nightly refresh is typical and enough for a monthly MIS; hourly works for the daily flash. Every dashboard should show when it last refreshed so nobody wonders whether the figure is today's.
Where a business runs several companies in Tally, each company is loaded the same way and the reporting tool adds the entity as a filter, so the group pack and the per-company pack come from one build.
Building the pack once
The MIS becomes a dashboard with a page per section. Sales and profit trend charts; a debtors ageing bar with a party table beneath it; expenses against budget by cost centre; a cash and bank panel. The measures — ageing buckets, DSO, margin, variance — are formulas written once in the reporting tool, in the plain style a spreadsheet user reads, and reused on every page. Figures display in lakhs and crores, or in dirhams and riyals for Gulf entities, as the finance team expects.
Two things that were impossible in the Excel version become simple. Each branch head opens the same dashboard and sees only their branch, because a row rule filters everything they touch, including the PDF. And a question such as "why did collections fall in Pune?" is a click on the chart to the underlying vouchers, not a request to accounts.
Delivering the MIS where people read it
The daily flash goes out as an image or PDF on WhatsApp at 9am, to each branch head with their own branch. The monthly pack goes out as a PDF by email on the first working day, to the owners with everything and to each department with their part. Nobody exports, and the numbers are as of the last refresh, not as of the day someone found time to build the file.
Where Klayara fits. Klayara brings Tally data in on a schedule, builds the MIS as a dashboard with formulas for ageing, DSO and variance, applies branch and entity permissions everywhere, and delivers it to email or WhatsApp. If there is no analyst, our BI developers build it. See dashboards on Tally and MIS reporting.